Registration Process

Changes in Registration

If a student wishes to change class time, drop a class or add a class, he/she must contact the Registrar’s Office and complete a Schedule Change Form. The procedure is not finalized until the student receives authorized signatures on the form including a signature from the Registrar’s Office and the student’s academic advisor.

Failure to change registration, except according to the above procedure, will result in a grade of “F” recorded on the permanent record of the student. A notation of “W” (withdrawal) will be made on the student’s permanent record if he/she officially withdraws prior to the published withdrawal date on the Master Calendar.

Class Load

A full-time class load consists of 12-18 credit hours or clock hour equivalent per semester and/or six-to-nine credit hours per summer session or clock hour equivalent. A student must receive special permission to take more than 21 hours during a semester or more than nine hours during the summer session. Overload petition forms are available in the Registrar’s Office.

Dropping and Adding Classes

If a student wishes to change class time, drop a class or add a class, he/she must contact the Registrar’s Office.

1. During pre-registration a student will be allowed to make course changes, which must first be approved by his/her academic advisor.
2. A student who withdraws from a course after the 20th day of classes will receive a “W” for that course, which does not calculate to the GPA.
3. A student will be allowed to add a course up to and including the Final Add Date as indicated on the Master Calendar. The final Add Date is determined by calculating twenty-five (25) percent of the allotted class time. Courses not meeting the entire semester will be calculated in the same manner.
4. A student will be allowed to drop a course up to and including the Final Drop Day as indicated on the Master Calendar. The Final Drop Day is determined by calculating eighty (80) percent of the allotted class time. Courses not meeting the entire semester will be calculated in the same manner.
5. A student remains responsible for payment of tuition and fees if the drop occurs after the tuition refund dates as indicated on the Master Calendar

College Orientation

All new, full-time, degree-seeking students are required to complete the College Orientation I course. It has proven to be helpful to all students while enrolled at CCC, when preparing to transfer to another college, and when entering the workforce.

The College conducts general education exit testing for students completing an Associate in Arts, Associate in Science, and/or Associate in General Studies degree. The exit testing is conducted through the College Orientation II (Capstone Experience) course, which is an institutional graduation requirement. The purpose of the Capstone Experience is to review basic skills and measure student progress.

Textbooks

Textbooks distributed through the scholarship program must be returned to the bookstore upon dropping a course or by the last day of each semester as published in the course schedule. Students who fail to return books by the deadline date will be assessed the current replacement cost of the book.

Awards and Scholarships

Student awards for having represented the College shall be limited to those approved by Vice Presidents, Student Services and the President. Awards for intercollegiate activities shall be limited to those approved by the NJCAA. Students shall be advised by the appropriate sponsor that accepting cash or merchandise for participation in an activity may jeopardize the student’s amateur standing and eligibility. Each sponsor bears the responsibility for monitoring his student activity sponsorship and must make his students aware of those activities which may put them in violation of this policy. Students may only receive one institutional scholarship and will remain on the original scholarship, unless special circumstances warrant a change. Students must meet all institutional requirements as per the scholarship agreement to be eligible for the scholarship the following semester, i.e., minimum grade point average, attendance, activity participation, disciplinary and/or meet NJCAA eligibility rules in athletics. The College reserves the right to revoke the scholarship award.

Online Classes

CCC offers a variety of online classes to meet the needs of the students. A student must complete twenty-five (25) percent of the class by the semester certification date or they will be dropped from the course. NOTE: The student remains responsible for payment of tuition and fees if the drop occurs after the refund dates as indicated on the Master Calendar. Additional information regarding online classes, as well as class specific information, is posted on the CCC website at www.coffeyville.edu.

To access your online course, go to the Coffeyville Community College website, www.coffeyville.edu, and click on “Online Classes”. At the logon screen: right-hand side of the screen, type your username which is your student ID number. The password will be the last four digits of your social security number. If you are already in an online course, your password will be the same as it is now. You will need to change your password upon first logon to something you can remember. If you have any problems, please e-mail your instructor or contact the Director of Distance Education.

Classification of Students

Freshman: 28 or fewer semester hours of credit earned
Sophomore: 29 to 64 semester hours of credit earned
Special: 64 or more semester hours of credit earned

Classroom Environment

The classroom environment should be structured to protect the rights and welfare of all students. Individuals are expected to behave in a manner which shows respect and is conducive to a positive learning environment. Students who choose a disruptive behavior will be asked to leave the classroom. The instructor will notify the Sr. Director of Community Relations & Student Services and the Vice President for Academic Services in writing or by means of email. Depending on the severity of the problem, additional disciplinary action may be taken.

Academic Honesty

Coffeyville Community College expects students to display the highest level of academic and personal integrity. Academic honesty is an expectation in each and every classroom and in all course work. In addition, most instructors list specific policies regarding
cheating and plagiarism in their course syllabus. Students can expect disciplinary action for failing to maintain a standard of honesty. Violations will be filed in the Vice President for Academic Services Office.

Grading System

A report showing the grades of a student will be available online through the RedConnect system at the end of a semester or session. The ability to view and print grade reports may be unavailable if a student is not in good standing with the institution (e.g. student’s account is on hold).

Grades reported at the end of each semester are recorded on the permanent record of the student and are reported on any transcript issued by the Registrar. The following grades, with their values and honor points per semester hour, are used:

Incomplete Grades

A student who fails to complete all requirements of a course by the end of the assigned term may request, by consent of the instructor, and be awarded an incomplete (I). Incomplete grades will not be allowed without a minimum of 75% of the class work completed at the time the incomplete is given. Course work with an “I” will be entered on the student’s transcript. The student and instructor will agree upon a date that the course work must be completed. The maximum time permitted a student to complete such work shall not exceed one (1) semester following the termination of that course. However, such date shall not exceed 12 months/one year from the termination of that course. A written contract as prescribed by the College shall be completed by the student and instructor. Failure to complete the course within the allowed time period shall result in the Registrar converting the “I” grade to an “F”. For grade point average determination, all grades except “I”, “W”, and “CR” are used. A “W” is issued to a student who withdraws from a course prior to the last day to drop the class.

Academic Progress

Federal regulations require that students receiving federal aid must maintain satisfactory academic progress towards a degree or certification to be eligible to receive federal aid. Academic progress will be evaluated at the end of each semester for students receiving Pell Grants, Work Study and Direct Loans. Summer term is treated the same as fall and spring terms. In order to meet satisfactory academic progress a student must maintain a cumulative 2. GPA as well as meet at least a 67% of all credits attempted. Credits at- tempted are defined as all classes for which a
student receives a passing grade, F, incomplete, withdrawal or credit. Credits completed or earned are defined as all classes for which a student receives passing grade of D- or better. A student’s pace is determined by dividing the number of credits earned by the number of credits attempted. Students must also complete their degree within 150% of the normally established time frame as well. Please review a copy of the full Satisfactory Academic Progress Policy on the CCC website or request a copy from the Financial Aid Office.

Activity and athletic scholarship recipients must be full-time students making reasonable progress toward a degree. For activity and athletic scholarship, reasonable progress is defined by the following parameters:

1. Passing 12 credit hours or the clock hour equivalent per semester with a 2.0 grade point average.
2. An exception to #1 would be if a full-time, first semester student passes 12 credit hours or the clock hour equivalent with a grade point average of 1.75 or above but below a 2.0, the student would be placed on probation.
3. A student on probation who fails to pass 12 credit hours or the clock hour equivalent with a 2.0 grade point average will be placed on suspension and the scholarship terminated.

Repeat Policy

Courses may be taken once for credit; however, any course may be repeated. The last repeat of a course shall replace any earlier credit hours or grade points earned for such course. EXCEPTION: Some courses may be taken for credit more than one time. These courses are indicated in the Course Description section of the College Catalog.

Refund Policy

Exact dates of the refund periods are published in the official class schedules for the semester and summer sessions. No partial refunds are allowed after the published dates.

Academic Warning and Probation Policy

Coffeyville Community College values a student’s success in the classroom. Students must maintain a cumulative grade point average (GPA) of 2.0 in order to remain in good academic standing with the institution. If a student falls below the required 2.0 cumulative GPA, the student will receive an academic warning for one semester. If the student’s cumulative GPA remains below a 2.0 after the second semester, the student will work with their academic advisor one-on-one to develop an academic plan for success. The student will be placed on academic probation. Once the cumulative 2.0 GPA is earned by the student, the student will be considered to be in good academic standing with the institution.

REDCONNECT

Coffeyville Community College offers students the availability to receive and view their records and College information on-line. Visit www.coffeyville.edu and click on RedConnect Enter username (firstname.lastname) and password (Ravens**** - Last 4 digits of SSN). NOTE: Change password immediately by clicking on Personal Info to the right of your name, click Password Tab, type in old password, and create a new password.

Advanced Placement Policy

Coffeyville Community College will accept Advanced Placement scores for college credit. A student may receive credit for the course(s) with an AP score of 3, 4, or 5. No credit will be awarded for scores below a 3. Courses will be assigned a grade of “CR” for credit only and will not be used to calculate a student’s grade point average. Students must provide official documentation of AP scores to the Registrar’s Office and request that the course(s) be placed on the student’s official transcript. Students must complete one semester as a full-time student before the AP courses are placed on the transcript.

Transfer policies at other post-secondary institutions may differ regarding credit acceptance. Students may be required to validate AP scores upon transfer to a four-year institution. Students may also be required to take lower division courses upon transfer to satisfy graduation requirements.

Governed universities by the Kansas Board of Regents have established the following acceptable AP Exam Scores. Coffeyville Community College will accept the following three exams with scores of 3 or above to be awarded:

Advanced Standing

Coffeyville Community College may award a limited number of semester hours of credit based on satisfactory scores through the College Level Examination Program (CLEP). Governed universities by the Kansas Board of Regents have established standards for awarding credit for all CLEP exam scores at or above the American Council of Education’s (ACE) credit-granting recommended score of 50 for the equivalent course or courses at the institution.

Military Credit

Coffeyville Community College may award up to 10 credit hours by the American Council on Education Guide Book. The student must first submit a copy of the appropriate military records to the Registrar for evaluation.

Calculation of Grade Point Average (GPA)

The “grade point average” for any term is calculated by dividing the number of grade points earned by the number of credit hours attempted (excluding grades of I, W, & CR). Exception: When a course is repeated for credit, the last enrollment and grade will be used in computing the cumulative GPA, regardless of whether it improved or lowered the grade.

Example:
English Comp I (3credit hrs.) X B (3pts.) = 9
General Biology (5credit hrs.) X A (4pts.) = 20
CCA (3credit hrs.) X B (3pts.) = 9
Orientation (1credit hr.) X A (4pts.) = 4
Total Credit Hr. = 12 Total Grade Points = 42
Total grade points ÷ 12 Credit Hours = 3.5 Semester GPA

Student Assessment Outcome

Student learning assessment is an important part of the mission at Coffeyville Community College. The College conducts placement testing for math and English courses, individual program and course assessments, and exit testing through the Capstone Experience taken prior to a student graduating from the institution.

Placement testing is used to determine the appropriate Math and English courses a student will take based on their skill level. This process is designed to improve student success and retention. All first-time students, or transfer students are required to submit ACT, SAT, or Accuplacer placement scores or take an assessment test prior to enrollment at CCC. Placement is mandatory for Math and English courses.

Individual program and course assessments include, but are not limited to: pre-post testing, rubrics, portfolios, and/or student satisfaction surveys. Overall results of student learning assessment are compiled by instructors and become a part of a comprehensive assessment reporting system. In addition, the College conducts individual program reviews to assess the success, effectiveness, need, and efficiency of programs or services to ensure quality educational opportunities for students.

The College conducts general education exit testing for students completing an Associate in Arts, Associate in Science, and/or Associate in General Studies degree. The exit testing is conducted through the College Orientation II (Capstone Experience) course, which is an institutional graduation requirement. The purpose of the Capstone Experience is to review basic skills and measure student gains by means of an exit exam.

Assessment activities are coordinated by the Director of Institutional Effectiveness, VP of Academic Services & Academic Advisor Assessment of student learning is key to the College’s continuous improvement process by providing the institution with an accurate measurement of the success and effectiveness of the College’s programs and services.

Withdrawal From College

A student who wishes to withdraw from the College before the end of the semester must complete an official Schedule Change Form and confer with the Director of Academic Advising, Director of Financial Aid, Registrar, and Business Office Clerk. A student remains responsible for payment of tuition and fees after the tuition refund date. Additionally, a student who attends less than 60% of the allotted class time and receives federal financial aid will be responsible for returning a portion of that aid. A student who officially withdraws from College before the withdrawal deadline will receive a “W” (no credit or penalty) for each course. Unless all the steps have been completed, the student does not receive honorable dismissal, and the semester grades are recorded as assigned by the instructor.

Involuntary Withdrawal

Coffeyville Community College expects and encourages students and employees to demonstrate a reasonable concern for their own welfare and the welfare of others. This is particularly true in the areas of self-harm and harm to others. In the event that the College is presented with a credible report that a student or employee has harmed themselves, others, has a medical concern, or is disruptive within the designated College living and learning environment, the student or employee may be required to attend mandatory assessments. If a student’s actions pose an immediate threat or danger to any member of the College, community or the educational process, a College official responsible for administering the Student Conduct Code may immediately suspend or alter the rights of a student.
In determining whether an individual poses a direct threat to health or safety, the College will make an individualized assessment, based on reasonable judgment, that relies on current medical knowledge or the best available objective evidence, to ascertain: the nature, duration and severity of the risk, the probability the potential injury will actually occur and whether reasonable modification of policies, practices or procedures will mitigate the risk.

A student who expresses certain emotional/mental characteristics and is involved in disruptive behavior to self or others such as attempts or threats, psychotic episodes, life threatening eating patterns, etc. will be referred to the change to the Sr. Director of Community Relations and Students Services and required to provide evidence of psychological counseling/care by a mental health professional.

Transcripts

A student who wishes a transcript of his/her grades forwarded to another educational institution or to a business firm must make a written request each time to the Registrar’s Office. A transcript is issued only after the student has fulfilled all of his/her financial obligations to the College. No transcript is official unless it carries the College Seal. There is a $3.00 per copy charge for each transcript requested payable by cash or money order only, and a $5.00 charge for faxing a transcript and payment made by credit card.

As of January 1, 2014, the Registrar’s Office will no longer accept faxed requests. Transcript requests may be made through Parchment. Parchment is an electronic transcript exchange company that provides an efficient means of sending and receiving transcripts. The link and directions for using this service can be found on our website under “Transcript Request Form.”

Transfer Articulation Agreement

A student who completes an Associate in Arts or Associate in Science degree based on a baccalaureate oriented sequence at a state and regionally accredited Kansas public community college, and whose program of study has met the requirements of the Kansas Public Community College-Kansas Public University Transfer Agreement and Articulation Guide, will be accepted with junior standing and will have satisfied the general education requirements of all Kansas public universities. Students transferring to Kansas Public Universities who have not completed an Associate in Arts or Associate in Science degree will be given general education credit for any articulated general education course completed at the community college.

Points of Clarification

1. This Agreement applies only to Associate in Arts and Associate in Science degree transfers from state and regionally accredited public community colleges in Kansas. The agreement does not include transfer from nonaccredited community colleges or any other colleges.
2. Transfer students accepted for admission at Kansas public universities with the Associate in Arts or Associate in Science degree will automatically be given junior standing with the understanding that:
   1. Each receiving institution has the right to determine admission standards to the various majors in their institutions.
   2. Transfer students are subject to the same institutional assessment policies and procedures as resident students of the receiving institution.
3. Although the following distribution of courses does not correspond to the General Education requirements at any Kansas public university, it will be accepted as having satisfied the general education requirements of all Kansas public universities.

A minimum of 45 credit hours of general education with distribution in the following fields will be required. General education hours totaling less than 45 will be accepted, but transfer students must complete the remainder of this requirement before graduation from the receiving institution, which may require an additional semester(s).

• Basic Skills courses, including
  (12 hours): 6 hours of English Composition
  3 hours of Public Speaking or Speech Communication
  3 hours of college level Mathematics; college algebra and/or statistics will be required of transfer students where university curriculum requires it
   
• 12 hours of Humanities courses from at least three of the following disciplines:
  Art*
  Music*
  History
  Philosophy
  Literature
  Theatre*
  
  *Performance courses are excluded.
   
• 12 hours of Social and Behavioral Science courses from at least three of the following disciplines:
  Anthropology Political Science
  Economics Psychology
  Geography Sociology
   
• 9 hours of Natural and Physical Science courses from at least two disciplines (lecture with lab).

1. Because each institution retains its right to define the requirements of a baccalaureate degree, additional courses, not in the transfer agreement, may be required. Students attempting to transfer into Technology, Engineering and Architecture programs are considered outside this agreement. Acceptance of course credit for transfer from such programs will be determined by the receiving institution on the basis of application of the courses to the baccalaureate program in the major field of the student.
2. Transfer students preparing for teacher certification must meet the general education requirements as outlined by the State Board of Education. Teacher certification requirements have been incorporated into the degree requirements of Kansas public universities.
3. Foreign language requirements are viewed as graduation requirements and not as general education requirements for purposes of this agreement.
4. A transfer student may be required to take freshman or sophomore courses to meet particular requirements or course prerequisites of a given major or minor.
5. Due to rules dictated by the Kansas Board of Regents, transfer students from a vocational/technical program who have earned a certificate not offered by Coffeyville Community College will not be able to use that certificate to complete an Associate in Applied Science Degree. Students wishing to transfer vocational/technical clock hours from an accredited technical school should have an official transcript sent to the College. The Registrar will evaluate the clock hours and assign the appropriate credit hours. These converted hours will be posted to the student’s transcript after the transfer student completes a minimum of 12 credit hours at Coffeyville Community College.

Transfer of Credit

We recommend that a student who plans to transfer to a four-year institution follow the Transfer Articulation Agreement and complete an Associate in Arts or Associate in Science degree at Coffeyville Community College. Students should meet with their academic advisor to plan and monitor an academic program which will meet their educational objectives. Students who know where they intend to transfer will be assisted by an advisor in designing a degree program tailored to meet that institution’s requirements. Technical and college preparation studies generally do not transfer to a four-year institution. Students can check on the transferability of classes from Coffeyville Community College to Kansas Regents Institutions by looking at the CCC or transfer university’s website:

Coffeyville Community College:
www.coffeyville.edu
Emporia State University:
www.emporia.edu
Fort Hays State University:
www.fhsu.edu
Kansas State University:
www.ksu.edu/admit/tran.html
Pittsburg State University:
www.pittstate.edu
University of Kansas:
www.ukans.edu
Washburn University:
www.washburn.edu/admissions
Wichita State University:
www.wsu.edu