Residents are held responsible for damages they or their guests cause in the living unit and complex, including public areas. Damage repair will be billed to the resident’s housing account. Academic records are held until damage and cleaning charges are paid. A list of the most frequent fines for damages is below, prices are subject to change.
Fines/Assessments for Damage to Residence Hall
Bed (Men’s Dorm)
Bed frame $600
Foundation box $150
Mattress $200
Bed (Women’s Dorm)
Foot/Head board set $150
Springs $150
Mattress $200
Cable Box $200
Camera / tampering and/or damage $250 *Plus cost of repair/replacement Carpet damages Cost of Repair or Replacement
Chair (Men’s & Women’s Dorm) $150
Cleaning (excessive) $100
Closet Rod - Men’s Dorm $50
Cooking / take appliance and fine $100
Curtains $100 * Plus cost or repairs
Desk $300
Door $250 *Plus cost of repair/replacement
Dresser $250 *Plus cost of repair/replacement
Failure to check out properly $250
Fire Extinguisher missing $200 *Plus cost of repair/replacement Fire Extinguisher discharged $200 *Plus cost of repair/replacement Furniture not removed (chairs, couches, etc.) $100
Incense or Candle burns $100 (Plus additional sanctions)
Light Fixture $100
Locks $250 *Plus cost of repair/replacement
Mattress Cover $45
Mirrors (Men’s Bathroom) $40
Mirrors (Women’s Dorm Suite doors) $40
Mirrors (Women’s Bathroom) $100
Mirror Sticker Adhesive $5 per spot
Peep holes Ladies Dorm $20 * Plus cost of repair/replacement
Pellet Gun $100
Plumber Service (maintenance) $25 for first hour
Plumber Service (plumber) $150 for first hour
Screen $100
Shower curtain $30
Shower rod $30
Shower stall $100-$500 depending on problem
Smoke alarm dismantled $250
Smoke alarm damaged or missing $250
Smoking in dorm $200
Taser $100
Thermostat $75 *Plus cost of repair/replacement
Toilet Paper Holder $40
Toilet Seat $50
Toilet Stall $300-$1000 depending on damages
Toilet tank assembly or Toilet $350
Towel bar $40
Unauthorized Move $150
Vent cover (floor) $50 *Plus cost of repair/replacement
Wall Grill $100
Wall repainted $125
Wall repair $100 *Plus cost of repair/replacement
Window $35 *Plus cost of repair/replacement 0
Window Lock $25
Electrical Outlets
Each unit/suite has multiple outlets. Using numerous adapters and power strips in an attempt to run more items than the electrical load can handle may result in disruption to the electrical service and damage to your appliances. The College will not be responsible for this damage.
Emergencies
Contact the Residence Hall Manager on duty, Security Personnel or the Residence Hall Director in event of an emergency. Emergency telephone numbers are listed on the inside cover of this handbook and at the security window in the Residence Halls.
Severe Weather: Tornado Warnings
All persons in Residence Halls should seek shelter immediately. With advance notice to a warning, students should move to the basement of the Director of Student Life’s apartment, the basement of the St. Paul Lutheran Church (506 W 9th) or the basement of the Student Union away from glass, doors, and windows. At the bare minimum, students should move into the restrooms on the ground floor of Powell Hall.
Fire
One representative of a building suspecting a fire should go to the nearest phone and call 911 immediately. Every person shall vacate the building by the shortest route to the exterior and remain outside until directed to do otherwise. If an alarm or smoke detector sounds, be sure to check any door before opening it. If the door is hot, remain inside the room and exit through a window or summons help from the open window. Tampering with fire equipment (smoke detectors, extinguisher, or alarms) is, in addition to being a danger to others, a violation of College policy and state law. In case of emergencies in Walker Hall, the Security Guard will be responsible for unlocking the back gates. In the absence of the Security Guard, the Director of Student Life will assume this responsibility.
Entrance Guidelines
Suites, including all commons areas, may be entered at any time by College officials, maintenance, cleaning, and security personnel.
Living Units (rooms) may be entered:
- By authorized College officials without notice when it is apparent or suspicion or probable cause that a violation of College or civil regulation is being or has been committed.
- By authorized College personnel to ensure that health, fire, and safety regulations are maintained. In addition, individual fire alarms may be checked between the 10th and 15th day of each month.
- By College personnel with advance notice to make improvements and repairs to provide routine maintenance.
- By authorized College personnel without notice when repair or maintenance work has been requested. Residents need not be present.
- By law enforcement officers in the performances of statutory duties and in accordance with legally defined procedures governing search and seizure.
- By authorized College officials without notice for check-in or check-out and safety checks at semester holiday breaks.
- By authorized housing and/or maintenance personnel where major remodeling is taking place (e.g. replacing shower walls). The residents are notified of such projects.
Furniture
Residence Hall units are furnished with beds, desks, chairs. Students may bring additional furniture. Residence Hall policy does require that all furniture, including personal items, remain in the rooms at all times. Tenants are required to remove all personal items from rooms at check-out (See CHECK-OUT). Students leaving unit furniture outside are in violation of policy and are subject to disciplinary action. Individuals who possess furniture/properties which belong to CCC are subject to disciplinary action.
Health Inspection
The Director of Student Life, Assistant Director of Student Life and/or Student Life Managers may conduct weekly room inspections for possible damages and to verify the cleanliness of each unit and room. It is necessary for the Residence Hall suites and rooms to be neat and orderly to ensure health and safety for all residents. If a room is not neat and orderly, the student will be notified by a Residence Hall staff member or sponsor and will be required to clean the room. A student who fails to comply with these notices will be subject to disciplinary action or damage assessment.
Housekeeping
Powell Hall & Walker Residence Hall - Students should place properly bagged trash in the trash room located on each floor. Housekeeping will remove the bags; clean the hallways and public areas.
Internet Service
CCC carefully planned and constructed a reliable and robust network in our residence halls. In order to best accomplish this, each dormitory room was built with two wired network connections. This setup allows every resident the ability to plug in their own desktop, laptop or gaming system.
In order to provide the highest level of Internet service personal wireless equipment should not be used in any dorm room. Since every resident can obtain access without the use of personal wireless equipment, the usage of such equipment is forbidden.
For these reasons, the official policy of Walker Hall and Powell Hall states, “No resident should plug any wireless device into the network. Failure to comply with the request will be considered a violation of dorm policy which will result in the confiscation of wireless equipment and/or fine. Repeated violations of this policy will result in the loss of Internet access in addition to the above sanctions.
Immunization
The Kansas Department of Health and Environment recommends that all College students be immunized against various vaccine preventable diseases. Those preventable diseases include Hepatitis B, Influenza, Measles, Mumps, Rubella, Tetanus, Varicella and Meningococcal.
Coffeyville Community College requires students living in Residence Halls to provide written documentation of the immunizations that they have received, specifically meningococcal, or a signed waiver which indicates they have been informed of the recommendations and have chosen not to be immunized. In addition, CCC requires tuberculosis testing for all newly enrolling and re-enrolling students who were born, lived or traveled outside the United States within the past twelve months.
Rental Insurance
The College is not responsible for theft, loss, or damage of personal property. A student is encouraged to have insurance through their parents or through a separate rental policy.
Keys
In event that a student loses his/her keys:
- Notify the Director of Student Life and Student Conduct or Walker Hall Coordinator about the lost key.
- $20 fee per key is assessed for key replacement. (Fee must be paid before a new key is authorized.)
Lockouts
- Tenants will be responsible for keeping room keys with them at all times. Lockouts will be handled by the Residence Hall Directors or Student Life Managers. Students who require assistance for a lockout are charged a $10 fee and are required to produce a key and/or student ID when the Student Life Manager unlocks the room door.
- Lockout assistance will be completed at the earliest time feasible to the residence life staff and public safety. Leaving room/suite doors unlocked is dangerous and also places all suite mates’ belongings at risk.
Laundry Facility
The Laundry Facility is available for use 24 hours a day for residence hall students only. Any student found manipulating the coin box in any way to wash clothes for free will be subject to disciplinary action. Residents will be held responsible for any damage other than normal “wear and tear” to the laundry room facility and may lose the right to use the facility. Any clothes left in the laundry facility overnight will be collect- ed the next day and given to a local charity.
NOTE: Coffeyville Community College is not liable for any items which may be stolen.
Mail/Mailboxes
Mailboxes for students who reside in Powell Hall and Walker Hall are located in the shared entrance to both dormitories on the first floor next to the security desk. Mail is distributed after 1:00 pm Monday through Friday. Students are required to present a student I.D. when picking up packages.
Packages may be picked up between the hours of 10:00 a.m. to 2:00 p.m. from the window outside of marketing in the Arts & Science Build-ing. Students will be assigned his/her mailbox combination within the first week of classes and will be given instructions on how the lock system works. A student who loses his/her combination should contact Director of Student Life and Walker Hall Coordinator during normal business hours.
Receiving mail on campus - Students will be assigned a mailbox when you arrive on campus. For small envelope size mail you will pickup at your resident hall mail box. For larger packages and boxes, you may pick up at the mail room located outside the Marketing Department in the Arts and Science building. Students mailing address will be:
(Your) Name)
400 W. 11th Street
Coffeyville, KS 67337
Maintenance
Maintenance requests are made by filling out a “Maintenance Request” form. This form should be placed in a maintenance repair box in each Residence Hall or given to a Residence Hall Director. You may also email your request to dormworkorder@coffeyville.edu. If the problem has not been addressed within forty-eight (48) hours, contact the switchboard operator, located in the Student Services area. In the event of a maintenance emergency, such as heating, air conditioning, plumbing or electrical problems, contact the Director of Student Life or the Walker Hall Coordinator immediately.
Medical Emergency
In the event of an emergency, call an ambulance, and then notify a Resident Hall staff member. If you have a condition which might require medical attention, it is important that you notify both the College and your roommate. CCC may notify a parent or legal guardian in case of an emergency or in a situation which they deem to be potentially life threatening or a risk to your health/safety.
Noise Complaint
Excessive and/or disruptive noise during day hours (until 7 pm) should be reported to a Director of Student Life and Assistant Director of Student Life.
Excessive and/or disruptive noise during evening hours (7 pm - 2:30 am) can be reported to the on-duty Student Life Manager in the security office. The Student Life Manager can be reached at 620.252.7046 in Powell Hall and 620.252-7150, ext. 400 in Walker Hall. After 2:30 am, Campus Security can be contacted at 620.252.7395. When Campus Security is not available by telephone, security personnel are on routine security checks throughout the campus. Please contact a Student Life Manager, the Director of Student Life, or the Walker Hall Coordinator if security is unavailable.
Parties
There are a maximum number of 8 people allowed in Powell Hall per unit and 10 people allowed in Walker Hall per suite. Parties that comply with all other Residence Hall guidelines are permitted except during quiet hours. Use of alcohol and illegal drugs is a violation and will result in disciplinary action.
Pets
NO pets are allowed in the Residence Halls, including the laundry facilities, at any time. This includes, but is not limited to, dogs, cats, snakes, rodents, fish, lizards, spiders, and birds.
Posting
All posters, flayers, and banners to be posted in any Residence Hall facilities must be pre-approved by the Director of Student Life. General guidelines for posters follow.
- A group requesting to hang posters must be a recognized campus organization.
- Alcoholic beverages and illegal drugs cannot be mentioned or portrayed on the poster.
Quiet Hours
Observe noise consideration all hours of the day, students have the entitlement to study and sleep. The noise level needs to be limited to a level that will not disturb your nearest neighbor. Specific Quiet hours are enforced for noise within the residence hall, they are:
- Weekdays: Midnight - 8 am
- Weekends:2 am - 8 am
During quiet hours, residents must refrain from playing sound equipment (i.e., stereos, radios, TV, etc.) at any level that can be heard outside the individual rooms. Residents need to first ask the resident.
Projectiles
Dropping objects from windows, dartboards, throwing balls, frisbees, bouncing balls, water balloons or other such objects is not permitted in residence halls.
Stereo/Sound Equipment
Stereos, radios, and TVs should be played at a volume that cannot be heard outside the resident’s unit or room at any time during quiet hour regulations. The use of headphones for stereo equipment is recommended. If excessive noise results from abuse of volume levels, the stereo equipment will be confiscated (returned at end of semester), and disciplinary action will result. Electronically amplified equipment is NOT allowed in the Residence Halls except for residents who are taking a music course. This exception requires a signed permission form from the Director of Student Life.
Storage
Coffeyville Community College does not supply storage for tenants. There are several local businesses that do offer storage at monthly rates. A student is not allowed to leave any items during the summer break in rooms or units.
Theft
Lock both room and exterior suite doors at all times. Do not prop doors with the door chains and dead bolts provided on your room door. Most thefts occur from open doors and windows, not forced break-ins. Coffeyville Community College is NOT responsible for any theft, loss, or damage of personal property that may occur. In case of theft, please contact the Director of Student Life and the local police officials immediately.
Tobacco Usage
Smoking is allowed in designated areas only. The use of any tobacco products and/or the distribution of tobacco products, including smoke- less, is prohibited in all College facilities, (i.e., classrooms, hallways, dorm rooms, offices, the Student Union, Gilmer K. Nellis Hall, Football Complex, Learning Resource Center, and Theatre), in any College-owned vehicle, at College-sponsored events, on College grounds which have been posted as tobacco-free areas as well as within ten feet outside any building access point (such as doorways, open windows, and air intakes).
Windows
Each window is equipped with window screens. Removing window screens and/or individual entering or exiting through windows, except in the case of emergency, will be subject to discipline actions.
Housing Contract Conditions
The CCC Housing Contract provides room and board for all Residence Hall tenants. All tenants are required to participate in the meal plan. The resident (and her/his parents if the resident is under age 18) is responsible for full contractual obligations. This contract is binding, and the resident is still responsible for the contract if the resident leaves or moves off campus.
If the occupancy of a Residence Hall room falls below two individuals, the remaining resident has the following options:
- Accept another roommate.
- Move into another Residence Hall room having only one occupant.
- Space permitting, pay the additional single room charge.
Beds
Waterbeds are not permitted in the Residence Halls. Desks, dressers, and window ledges are not to be used as support for bunking or lofting beds. Due to limited storage space, beds cannot be moved from the unit. The Residence Halls do not provide storage.
Check-in/Check-out
Upon arrival at Coffeyville Community College, the student reports to the Residence Hall Director. A key will not be issued to the student until the check-in process is completed.
Check-in Procedure
To complete the check-in process, the student must do the following with the Residence Hall Director or Student Life Manager:
- Complete, sign, and date a check-in form.
- Complete a Residence Hall Contract. After the student has completed and signed the above-mentioned forms, a room key will be issued by the Residence Hall Director.
Check-out Procedure
Each student must complete the following basic check-out procedure before leaving campus at the end of each year or semester or if the student drops out of school (if they are graduating or not returning to the Residence Halls):
- Schedule a time with the Residence Hall Personnel to complete a check-out inventory form (24-hour advance notice is required).
- Clean the room and unit.
- Complete and sign the check-out form with the Student Life Manager in charge of the unit.
- Turn in room key. A student who does not return a room key will be billed for a lock core change and/or replacement key charge.
- Each resident must check out in person. Failure to follow these procedures will result in an assessment of a fee of $2 50, and any additional charges for cleaning, room damages, and key lock replacement.
Inventory
Each resident will complete a standard inventory during the check-in procedure. It is the resident’s responsibility to complete the check- in procedure and assure that it accurately reflects the condition of the living unit. A resident will be billed for damages not recorded on the inventory check-in form.
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