Registration Process

Changes in Registration

If a student wishes to change class time, drop a class or add a class, he/she must contact their Academic Advisor. 

A notation of “W” (withdrawal) will be made on the student’s permanent record if he/she officially withdraws prior to the published withdrawal date on the Master Calendar.

Class Load

A full-time class load consists of 12-18 credit hours per Fall or Spring semester and nine credit hours per summer or intercession session. A student must receive special permission to take more than 21 hours during the Fall or Spring semester or more than nine hours during the summer or intercession session. Overload requests begin with the Senior Director of Enrollment Management and Student Success.

Dropping and Adding Classes

If a student wishes to change class time, drop a class or add a class, they must contact their academic advisor.

1. During pre-registration a student will be allowed to make course changes, which must first be approved by their academic advisor.
2. A student who withdraws from a course after the 20th day of classes will receive a “W” for that course, which does not calculate into the GPA.
3. A student will be allowed to add a course up to and including the Final Add Date as indicated on the Master Calendar. 
4. A student will be allowed to drop a course up to and including the Final Drop Day as indicated on the Master Calendar. The Final Drop Day is determined by calculating eighty (80) percent of the allotted class time. Courses not meeting the entire semester will be calculated in the same manner.
5. A student remains responsible for payment of tuition and fees if the drop occurs after the tuition refund dates as indicated on the Master Calendar.

College Orientation

All new, full-time, degree-seeking students are required to complete the College Orientation I course. It has proven to be helpful to all students while enrolled at CCC, when preparing to transfer to another college, and when entering the workforce.

The College conducts general education exit testing for students completing an Associate in Arts, Associate in Science, and/or Associate in General Studies degree. The exit testing is conducted through the College Orientation II (Capstone Experience) course, which is an institutional graduation requirement. The purpose of the Capstone Experience is to review basic skills and measure student progress.

Textbooks

Textbooks distributed through the scholarship program must be returned to the bookstore upon dropping a course or by the last day of each semester as published in the course schedule. Students who fail to return books by the deadline date will be assessed the current replacement cost of the book.

Awards and Scholarships

Student awards for having represented the College shall be limited to those approved by Vice Presidents, Student Services and the President. Awards for intercollegiate activities shall be limited to those approved by the NJCAA. Students shall be advised by the appropriate sponsor that accepting cash or merchandise for participation in an activity may jeopardize the student’s amateur standing and eligibility. Each sponsor bears the responsibility for monitoring his student activity sponsorship and must make his students aware of those activities which may put them in violation of this policy. Students may only receive one institutional scholarship and will remain on the original scholarship, unless special circumstances warrant a change. Students must meet all institutional requirements as per the scholarship agreement to be eligible for the scholarship the following semester, i.e., minimum grade point average, attendance, activity participation, disciplinary and/or meet NJCAA eligibility rules in athletics. The College reserves the right to revoke the scholarship award.

Online Classes

Coffeyville Community College offers a variety of online classes and students may complete an Associate in Arts, Associate in Science, or an Associate in General Studies degree entirely online. Courses are also available online to fulfill General Education requirements for an Associate in Applied Science degree.

Online classes at CCC can be synchronous or asynchronous, and students have weekly requirements for participation. Weekly participation usually includes, but is not limited to, posting in graded discussion forums, submitting a written assignment and/or completing a quiz. Failure to meet attendance/participation expectations within the first seven days will result in the student being administratively withdrawn from the course. The student remains responsible for payment of tuition and fees if the drop occurs after the refund dates as indicated on the master calendar. Students who stop attending for any reason, and fail to drop a class will receive a grade of “F” recorded on their permanent record of the student. A notation of “W” (withdrawal) will be made on the student’s permanent record if they officially withdraw prior to the published withdrawal date on the master calendar.

Classes are available in 8 week and 16 week formats. Course content in the 8 week format is equal to the content in a full semester (16 week) course; the shorter session is more rigorous and will move at a quicker pace.

Students seeking to earn a degree online should contact the Director of Distance Learning at 620-252-7071.

Classification of Students

Classroom Environment

CCC is dedicated to fostering a learning environment that enables students to concentrate on their educational goals. To this end, our student conduct rules are designed to promote behavior that removes obstacles, creating a safe, non-disruptive, and harassment-free atmosphere where the rights of an individual are paramount for students, faculty, staff, and guests. These ‘rights of an individual’ underscore the importance of honesty, integrity, responsibility, and respect for individuals and property in a student’s journey of self-development. Any form of physical or verbal abuse, threats, intimidation, harassment, or coercion is strictly prohibited, as is disorderly, lewd, or indecent conduct.

At CCC, we expect students to adhere to the ‘Raven Rule’ of treating others as they want to be treated. This principle of respect and empathy is a cornerstone of our academic community, fostering a culture of understanding and cooperation both in and out of the classroom.

Students can expect disciplinary action for failing to maintain appropriate conduct in and outside the classroom. Student misconduct will not be tolerated. All violations will be reported to the Offices of the Institution’s Vice Presidents. Violations will be documented and logged through the institution’s warning system. The student’s academic advisor will also be notified of the violation. Students who do not adhere to the aforementioned statement may be removed from the class, restricted from an office/common’s area/residence hall/cafeteria, and/or institution.

Faculty and students are expected to ensure a positive and respectable learning environment occurs at all times.  The campus community should follow safety procedures and advice from campus leaders and medical professionals should a safety or health risk arise, such as inclement weather, a public health scare related to a pandemic, or any other notable health-related event.   

NOTE:  At no point should students, staff, or faculty put themselves in an unsafe situation in attempting to comply with the institution’s expectations.

Academic Honesty

Academic Honesty

Coffeyville Community College expects students to display the highest academic and personal integrity. Academic honesty is expected in every course and coursework at the institution, regardless of modality, location, or academic program. Academic misconduct includes but is not limited to giving or receiving unauthorized aid on exams, reports, or other assignments; plagiarism of another’s work; or failure to reference generative AI (artificial intelligence) tools when the course instructor authorizes such tools. AI-generated work will only be tolerated if specified by the course instructor in the course syllabus. Course instructors may apply specific implications for violating the academic honesty policy in their course syllabus. Students can expect disciplinary action for failing to maintain a standard of academic honesty. Academic misconduct will not be tolerated, and all violations will be submitted to the Vice President for Academic Services Office. Violations will be documented and logged through the institution’s warning system. The student’s academic advisor will also be notified of the violation.

Academic Honesty Appeal Process

A clear and structured appeal process is in place if the student disagrees with violating the academic honesty policy.

1. The student is encouraged to initiate a conversation with the faculty member outside of regular class time to discuss the violation.
2. If a mutual understanding is not reached, you can submit an academic honesty appeal form and supporting documents to the Office of Academic Services within two working days of the violation notification.
3. The Division Chair and Vice President for Academic Services will then carefully review your appeal and render a decision within five business days, ensuring a fair and timely process that takes your concerns into account. 

Grading System

A report showing the grades of a student will be available online through the RedConnect system at the end of a semester or session.
Grades reported at the end of each semester are recorded on the permanent record of the student and are reported on any transcript issued by the Registrar. The following grades, with their values and honor points per semester hour, are used:

Incomplete Grades

Credits for a course in which a student received an incomplete grade are considered not completed. When the incomplete grade becomes a letter grade, your credits earned may be reevaluated to determine the student’s successful completion of the required number of credits. It is the student’s responsibility to inform the Financial Aid Office of such a grade change.

Academic Progress

Academic progress is reviewed at the end of each semester for all students regardless of whether the student received federal aid during that term. Students will be monitored based on their most recent academic career for the semester just ending. Students not meeting Satisfactory Academic Progress (SAP) will receive a letter from the Financial Aid office notifying them of their status. 

• The first time a student falls below standards for Satisfactory Academic Progress, the student will receive a “Warning” and will remain eligible for federal aid.Warning status cannot be appealed. While on Financial Aid Warning, a student must receive a 2.0 GPA for the semester/term as well as meet the requirements of the pace and the timeframe standards. If a student corrects the deficiency by meeting the standards at the end of the warning term, he or she will be removed from warning.
• Two consecutive incidents of Satisfactory Academic Progress violations will result in a loss of financial aid eligibility.
• There is no warning period for the Maximum Timeframe or Pace.
• In addition, any student who receives all unsatisfactory grades, all incompletes, or totally withdraws from classes will automatically be suspended (i.e. no warning period will be granted).

Repeat Policy

Courses may be taken once for credit; however, any course may be repeated. The last repeat of a course shall replace any earlier credit hours or grade points earned for such course. EXCEPTION: Some courses may be taken for credit more than one time. These courses are indicated in the Course Description section of the College Catalog.

Refund Policy

100% of tuition and fees may be refunded for Fall and Spring semesters if courses are dropped within ten business days of the published session start date. 100% of tuition and fees may be refunded for Fall-Intercession and Summer semesters if courses are dropped within five business days of the published session start date. A student remains responsible for payment of tuition and fees if the drop occurs after the tuition refund date, as indicated..

Academic Warning and Probation Policy

Academic Warning:

If a student falls below the required 2.0 Cumulative GPA, the student will receive an academic warning for one semester. Students placed upon academic warning will be required to create a student success strategy agreement with the assigned Student Success Academic Advisor during enrollment for the following semester.

Academic Probation:

If the student’s cumulative GPA remains below 2.0 after the second semester, the student will be placed on academic probation. Students placed on academic probation will be required to work with their Student Success Academic Advisor a minimum of four times throughout the current semester. Students will collaborate with their Student Success Academic Advisor to reflect on and redesign the student success strategy agreement.

Academic Suspension:

If a student falls below the required 2.0 cumulative GPA for a third semester, a student will be placed on academic suspension. Academic suspension requires a student to take a gap semester (summer and intersessions do not count as a gap semester). To return to the institution after the required gap semester, a student may work with the Student Success Office to complete an appeal to the Vice President for Academic Services to return to the institution.      

REDCONNECT

Coffeyville Community College offers students the availability to receive and view their records and College information online. Visit www.coffeyville.edu and click on Red Connect. Enter username (firstname.lastname) and password (Ravens****, where **** is the last 4 digits of social security number). You will then receive a Multifactor Authentication email to your Coffeyville Community College email account.  NOTE: You will have to immediately change your password before it will let you proceed into RedConnect. Navigational Tabs Available are: Student Finance, Student Planning, Grades, Financial Aid, Course Catalog, Graduation Overview, and Academic Attendance.

Advanced Placement Policy

Coffeyville Community College will accept Advanced Placement scores for college credit. A student may receive credit for the course(s) with an AP score of 3, 4, or 5. No credit will be awarded for scores below a 3. Courses will be assigned a grade of “CR” for credit only and will not be used to calculate a student’s grade point average. Students must provide official documentation of AP scores to the Registrar’s Office and request that the course(s) be placed on the student’s official transcript. Students must complete one semester as a full-time student before the AP courses are placed on the transcript.

Transfer policies at other post-secondary institutions may differ regarding credit acceptance. Students may be required to validate AP scores upon transfer to a four-year institution. Students may also be required to take lower division courses upon transfer to satisfy graduation requirements.

Governed universities by the Kansas Board of Regents have established the following acceptable AP Exam Scores. Coffeyville Community College will accept the following three exams with scores of 3 or above to be awarded:

Advanced Standing

Coffeyville Community College may award a limited number of semester hours of credit based on satisfactory scores through the College Level Examination Program (CLEP). Governed universities by the Kansas Board of Regents have established standards for awarding credit for all CLEP exam scores at or above the American Council of Education’s (ACE) credit-granting recommended score of 50 for the equivalent course or courses at the institution.

Military Credit

Coffeyville Community College may award up to 10 credit hours by the American Council on Education Guide Book. The student must first submit a copy of the appropriate military records to the Registrar for evaluation.

Calculation of Grade Point Average (GPA)

The “grade point average” for any term is calculated by dividing the number of grade points earned by the number of credit hours attempted (excluding grades of I, W, & CR). Exception: When a course is repeated for credit, the last enrollment and grade will be used in computing the cumulative GPA, regardless of whether it improved or lowered the grade.

Example:
English Comp I (3credit hrs.) X B (3pts.) = 9
General Biology (5credit hrs.) X A (4pts.) = 20
CCA (3credit hrs.) X B (3pts.) = 9
Orientation (1credit hr.) X A (4pts.) = 4
Total Credit Hr. = 12 Total Grade Points = 42
Total grade points ÷ 12 Credit Hours = 3.5 Semester GPA

Student Assessment Outcome

Student learning assessment is an important part of the mission at Coffeyville Community College. 

Placement testing is used to determine the appropriate math and English courses a student will take based on their skill level. This process is designed to improve student success and retention. All first-time students or transfer students are required to submit ACT, SAT, or ACCUPLACER scores or take an assessment test prior to enrollment at the institution. Placement is mandatory for math and English courses.

Assessment provides framework within which programs and courses (instructors, administrators, and other stakeholders) can participate in discussions about student learning and provide data that instructors and other staff can use to improve student learning.  Overall results of student learning assessment are compiled by instructors and become a part of a comprehensive assessment reporting system. In addition, the College conducts individual program reviews to assess the success, effectiveness, need, and efficiency of programs or services to ensure quality educational opportunities for students.  

Assessment focal points:
1)  Enhance student learning by analyzing gains and mastery level work
2)  Assist in course development through outcome analysis
3)  Ensure instructional activities are in line with course, program and institutional outcomes

Withdrawal From College

A student who wishes to do a complete withdrawal from the College may do so prior to the last day to withdraw noted on the current academic calendar. To receive an honorable withdrawal, students must complete an official Withdrawal from the College Form and confer with the student’s Academic Advisor, Financial Aid, and complete the official withdrawal process with the Registrar. Technical Division students would contact the respective Technical Campus Central Office. A student remains responsible for payment of tuition and fees if the withdrawal occurs after the tuition refund date. Additionally, a student who attends less than sixty (60) percent of the allotted class time and receives federal financial aid will be responsible for returning a portion of that aid. A student who officially withdraws from the College before the withdrawal deadline will receive a “W” (no credit or penalty) for each course. Unless all the steps of this procedure have been taken, the student will not receive an honorable withdrawal, and the semester grades will be recorded as assigned by instructors. If a student receiving financial assistance withdraws from all courses at Coffeyville Community College, and/or the student may be required to return some or all of the federal funds awarded to the student, these funds will be returned to the grant or loan fund from which the assistance was received. The student may also be eligible for a refund or a partial refund of oncampus room and board paid to the College for the semester. The return of funds policy is outlined in the Financial Aid Policy handbook, which can be found online at www.coffeyville.edu.

Involuntary Withdrawal

Coffeyville Community College expects and encourages students and employees to demonstrate a reasonable concern for their own welfare and the welfare of others. This is particularly true in the areas of self-harm and harm to others. In the event that the College is presented with a credible report that a student or employee has harmed themselves, others, has a medical concern, or is disruptive within the designated College living and learning environment, the student or employee may be required to attend mandatory assessments. If a student’s actions pose an immediate threat or danger to any member of the College, community or the educational process, a College official responsible for administering the Student Conduct Code may immediately suspend or alter the rights of a student.
In determining whether an individual poses a direct threat to health or safety, the College will make an individualized assessment, based on reasonable judgment, that relies on current medical knowledge or the best available objective evidence, to ascertain: the nature, duration and severity of the risk, the probability the potential injury will actually occur and whether reasonable modification of policies, practices or procedures will mitigate the risk.

A student who expresses certain emotional/mental characteristics and is involved in disruptive behavior to self or others such as attempts or threats, psychotic episodes, life threatening eating patterns, etc. will be referred to the change to the Vice President of Students Services and required to provide evidence of psychological counseling/care by a mental health professional.

Transcripts

A student who wishes a transcript of his/her grades forwarded to another educational institution or to a business firm must make a written request each time to the Registrar’s Office. A transcript is issued only after the student has fulfilled all of his/her financial obligations to the College. No transcript is official unless it carries the College Seal. There is a $3.00 per copy charge for each transcript requested payable by cash or money order only, and a $5.00 charge for faxing a transcript and payment made by credit card.

As of January 1, 2014, the Registrar’s Office will no longer accept faxed requests. Transcript requests may be made through Parchment. Parchment is an electronic transcript exchange company that provides an efficient means of sending and receiving transcripts. The link and directions for using this service can be found on our website under “Transcript Request Form.”

Transfer Articulation Agreement

A student who completes an Associate in Arts or Associate in Science degree based on a baccalaureate-oriented sequence at a state and regionally accredited Kansas public community college and whose program of study has met the requirements of the Kansas Public Community College-Kansas Public University Transfer Agreement and Articulation Guide will be accepted with junior standing and will have satisfied the general education requirements of all Kansas public universities. Each Kansas public institution verifying that the student has met the Kansas Systemwide General Education Program shall note “K.S. Systemwide General Education Completed” on its official transcript. Students transferring to Kansas Public Universities who have not completed an Associate in Arts or Associate in Science degree will be given general education credit for any articulated general education course completed at the community college.

Points of Clarification

1. This Agreement applies only to Associate in Arts and Associate in Science degree transfers from state and regionally accredited public community colleges in Kansas. The Agreement does not include transfers from nonaccredited community colleges or other colleges.
2. Transfer students accepted for admission at Kansas public universities with the Associate in Arts or Associate in Science degree will automatically be given junior standing with the understanding that:
   1. Each receiving institution has the right to determine admission standards for the various majors in their institutions.
   2. Transfer students are subject to the same institutional assessment policies and procedures as resident students of the receiving institution.
   3. A Kansas public institution may request that a specific major include general education requirements that deviate from the systemwide general education requirements established by this policy by submitting a request to the General Education Council. A Kansas public institution that receives approval to modify one or more requirements of the systemwide general education framework for a specific major shall use the remaining portions of the systemwide general education framework that were not included in the approved modification. The General Education Council shall issue a recommendation to approve or deny the request. The General Education Council’s recommendation shall be submitted for review to the Board President and Chief Executive Officer, who will determine if the request is approved or denied. Each request shall include a degree requirements sheet outlining the proposed general education requirements (disciplines, course title options, and credit hours), the major requirements (course titles and credit hours), and any other course requirements that are needed to complete the degree and shall address the following:
      • Identify the major for which the institution is requesting to modify the systemwide general education requirements and/or add to the systemwide general education requirements.
      • If requesting a modification, identify the discipline area(s) of the systemwide general education framework the institution seeks to modify.
      • If requesting to add credit hours to the systemwide general education requirements, identify the addition being requested.
      • Identify the challenges the systemwide general education requirements create for students in this major (if, for example, it extends the time to a degree beyond four years or results in certain critical courses being left out of a major).
      • Identify the systemwide transfer courses that can be applied to satisfy the modified systemwide general education requirements and/or additions to the systemwide general education requirements. Identify any accreditation and/or licensure requirements associated with this major that make it impossible to employ the systemwide general education requirements.
      • The institution will ensure that the potential modified general education or additional general education requirements will not create barriers to transfer students.
      • Public universities are encouraged to develop program-to-program articulation agreements for the A.A.S. degree, particularly when offering applied baccalaureate degrees.
      • Completed technical programs (non-degree) and completed A.A.S. degrees shall transfer according to option (1) or (2) below:
        1. As a block to articulated programs at community colleges, technical colleges, and universities with program-to-program articulation agreements.
        2. On a course-by-course basis
           • The Registrar will evaluate the clock hours and assignthe appropriate credit hours. These converted hours will be posted to the student’s transcript after the transfer student completes a minimum of 12 credit hours at Coffeyville Community College.

General Education Requirements at State Universities and Participating Coordinated Institutions.

The general education requirements at each state university and each participating coordinated institution shall consist of the following:

Effective no later than the 2024 fall semester, each Kansas public institution shall use a common systemwide general education framework within associate of arts (A.A.) degrees, an associate of fine arts (A.F.A) degrees, and an associate of science (A.S.) degrees, and all baccalaureate degrees.

The systemwide general education framework shall include 34-35 credit hours within the following seven areas. A student shall be considered to have completed the systemwide general education framework for A.A. degrees, A.F.A degrees, A.S. degrees, and all baccalaureate degrees by meeting the following requirements:

English Discipline Area - 6 Credit Hours

Communication Discipline Area - 3 Credit Hours

Math and Statistics Discipline Area - 3 Credit Hours
(Must be college level. Intermediate algebra shall not meet any of the math degree requirements)

Natural and Physical Sciences Discipline Area - 4-5 Credit Hours
One course with a lab from the following subject areas:
Anatomy
Astronomy Biochemistry
Biology
Botany
Chemistry
Earth Science Ecology
Environmental Science Geology
Meteorology Microbiology Physical Geography Physical Sciences Physics
Physiology Zoology
Other subjects that the offering institution determines fit within the area of the natural and physical science

Social & Behavioral Sciences Discipline Area - 6 Credit Hours
A minimum of two courses from two of the following subject areas:
Anthropology
Criminal Justice Economics
Ethnic and/or Gender Studies Geography
Political Science Psychology Social Work Sociology
Other subjects that the offering institution determines fit within the social sciences area

Arts & Humanities Discipline Area - 6 Credit Hours
A minimum of two courses from two of the following subject areas:
Art *
Communications
Cultural Studies Dance*
English
General Humanities History
Literature
Modern and Classical Languages Music*
Philosophy Religion Theater*
Other subjects that the offering institution determines fit within the arts and humanities
*The application of performance courses in this subject area is at the institution’s discretion.

Institutionally Designated Area - 6 Credit Hours
This area provides flexibility for each Kansas public institution to define requirements to account for societal issues, local needs, and institutional priorities (Intermediate algebra shall not meet any of the requirements in this area).
Please review General Education, Associate Degrees, & Certificates.  

Kansas Independent Colleges

Kansas Community Colleges have entered into a transfer agreement with nineteen Kansas Independent College Association (KICA) members. Students who transfer AA or AS degrees from participation institutions will be granted junior status, and the credit transferred will satisfy all or most general education requirements a the receiving institution. The agreement also recognizes Kansas Systemwide Transfer (SWT) credits if a student has not yet graduated but is transferring at least 24 credit hours. 

Transfer of Credit

We recommend that a student who plans to transfer to a four-year institution follow the Transfer Articulation Agreement and complete an Associate in Arts or Associate in Science degree at Coffeyville Community College. Students should meet with their academic advisor to plan and monitor an academic program which will meet their educational objectives. Students who know where they intend to transfer will be assisted by an advisor in designing a degree program tailored to meet that institution’s requirements. Technical and college preparation studies generally do not transfer to a four-year institution. Students can check on the transferability of classes from Coffeyville Community College to Kansas Regents Institutions by looking at the CCC or transfer university’s website:

Coffeyville Community College:
www.coffeyville.edu
Emporia State University:
www.emporia.edu
Fort Hays State University:
www.fhsu.edu
Kansas State University:
www.ksu.edu/admit/tran.html
Pittsburg State University:
www.pittstate.edu
University of Kansas:
www.ukans.edu
Washburn University:
www.washburn.edu/admissions
Wichita State University:
www.wsu.edu